4.00

Registered Student
A student is considered officially registered when s/he enrolls in classes and has fulfilled all college related financial obligations. Every student must complete the semester check-in process to have his/her college attendance validated.

4.01

Any student who has not paid his/her semester tuition by the cut-off date established by the Student Accounts Office (usually two weeks prior to the start of classes) will have his/her schedule purged. The student will need to schedule classes during the add/drop period. Exceptions to this procedure may be made by notifying the Registrar's Office prior to the cut-off date.

4.02

Add/Drop (Schedule Adjustment)
Courses may be added or dropped only during the period so designated and announced by the registrar. These transactions must be approved by the advisor and instructor(s) via signature(s) on the add/drop form which is then turned in to the Registrar's Office to be processed and considered official.

4.03

Advisement
A student is assigned a faculty advisor who is to be consulted regarding all academic transactions. These include, among others, add/drop, scheduling, withdrawal from College, withdrawal from courses, degree requirements, progress toward the degree, as well as requests for fifth semester, course substitutions, waiver of requirements, transfer of off-campus credits, carrying over 19 hours, rebates, repeating courses and changes of major.

4.04

Class Enrollments
A student must enroll for courses at the times designated by the registrar of the College, including the first five days of the semester. Students must consult with their academic advisors and obtain their signatures to be considered officially enrolled.

4.05

Enrollment Priorities
Matriculated students are given enrollment priorities in required and elective courses which are determined by class standing at the College; seniors first, then sophomores, juniors and freshmen. Non-matriculated part-time students may enroll in courses on a space available basis.

4.06

Registration of Part-Time Students
New part-time non-degree students should contact the Office of Admissions. Continuing non-degree students register through the Registrar's Office.

4.07

Late Registration
A fee is charged if registration is not completed by the close of business on the semester due date.

4.08

Late Payment
A fee is charged if payment of college related financial obligations is not made by close of business on the semester due date.

4.09

Early Enrollment of Classes
Students may select and record the classes in which they will be enrolled in the subsequent semester. This occurs during the period so designated by the registrar, via procedures described by the registrar. The advisor's approval is required in this procedure.

4.10

Normal Course Load
Full-time students carry 12 to 19 credit hours per semester.

4.11

Below Minimum Course Load - 12 Credits
Students who fall below 12 credit hours for whatever reason:

(a) may jeopardize financial aid;
(b) may lose eligibility to live on campus;
(c) may jeopardize EOP status.

4.12

Over Maximum Course Load (19+ Credits)
Students must receive approval via signature from their advisor and division dean in order to carry more than 19 credits (change of status form).

4.20

Official Withdrawal from College
Students may withdraw from the College without academic penalty on or before the last day of class. Students are considered officially withdrawn when they complete the withdrawal process designated by the registrar. Students who fail to complete the process are liable for academic penalty. For financial obligation, see refund policy.

4.21

Withdrawal from College in First Ten Weeks of Semester
Students who withdraw from College during the course withdrawal period (the first ten weeks of the semester) will receive grades of “W” in all semester-length courses. They will also receive grades of “W” in incompleted 5, 8, or 10-week module courses. For financial obligation, see refund policy.

4.22

Withdrawal from College After the Tenth Week
Students who withdraw from College after the course withdrawal period and before completing final examinations will receive grades of “WP” (pass) or “WF” (fail). “W” may be the grade of record at this time only if there are documented extenuating circumstances. These must be stated in writing and they require the signature of the advisor, dean of the division in the degree program in which the student is majoring, and Vice President for Academic Affairs. For financial obligation, see refund policy.

4.23

Leaving College: Unofficial Withdrawal
Students who leave College without officially withdrawing are considered enrolled students and their grades will be recorded. For financial obligation, see refund policy.

This regulation may be waived by the Vice President for Academic Affairs when circumstances warrant. The student would have until the conclusion of the following academic semester to complete this waiver.

4.24

Withdrawal from Course(s) by Student
A student may withdraw from a course(s) during the first ten weeks of a semester (pro-rated for modular courses) and will receive a grade of “W.” After the tenth week, withdrawals will be granted for extraordinary circumstances. Failing a course does not constitute an extraordinary circumstance. The student must fill out the late withdrawal form including the rationale, and obtain signatures from the instructor concerned, their academic advisor, and the dean of the area in which the course is offered. If permitted to withdraw, a grade of “W” will be assigned. Students may not initiate a withdrawal from a developmental course. Developmental courses are those with a course number below 100, for example 098.

4.25

Withdrawal from Courses by Instructor
An instructor may request that the division dean cancel a student's registration in a course because of excessive absences or violation of academic regulations and standards as stated in the course policies or the College academic code. The division dean will inform the student in writing citing the reason(s) for the withdrawal.

When a student is withdrawn for excessive absence within the first 10 weeks, a grade of “W” will be assigned. After 10 weeks, grades of “F” will be assigned.

A student may be assigned an “F” grade when dismissed from a course as a result of violation of academic integrity.

4.26

Withdrawal from Courses by Instructor: Appeal
Students may appeal removal from a course by an instructor via a letter to the Vice President for Academic Affairs, with a copy to the instructor, within seven days of the date of division dean's letter of notification. Student should continue to attend the course until a decision on the appeal is made. The Vice President for Academic Affairs may appoint three persons from the Academic Policies Committee to hear the appeal.

4.27

Academic Leave of Absence
Full-time matriculated students who must interrupt their program at the College for reasons deemed acceptable to the Vice President for Academic Affairs, may be granted an academic leave for a specified period of time.

Full-time students must have a minimum GPA of 2.00 and must have completed one or more semesters to be considered for an academic leave of absence.

Students may return to the campus following the leave by contacting the Registrar's Office to select classes.

4.30

Auditing Courses
Any interested person may audit a course with the consent of the instructor. Audit is permitted on a space-available basis, but may not include courses which have laboratory or studio activities.

There is no tuition charge, however, a registration fee of $50 will be charged. This registration fee will not be assessed to course auditors who are already enrolled as students.

By definition, auditors merely “sit in” on courses, are not officially enrolled or listed on course rosters. Auditors attend without credit or formal recognition and are not required to meet the requirements of the course.

Registration for audit courses must be completed during the add/drop period through the Registrar's Office. All documentation of audit courses will be maintained by the registrar.

4.40

Waiver of Degree/Certificate Requirements
Upon recommendation of the advisor and division dean, the Vice President for Academic Affairs may waive certain degree requirement(s) for a student. The total number of required credits cannot be waived, nor can the State Education Department's distributive requirements. An approved change of status form must be filed.

4.41

Permanent Waiver of Physical Education Requirement
This requirement may be waived by the dean of the division in the degree program in which the student is enrolled based on recommendations from the college nurse, the Physical Education Department chairperson or a physician. If waived for one or two credits, a like number of liberal arts and sciences credits must be substituted. An approved change of status form must be filed.

4.50

Fifth Semester
Students in the Educational Opportunity Program have five semesters in which to meet degree requirements.