Refund Policy

In order to obtain a refund, a student must officially withdraw (see Registrar’s Office for details) and specifically request a refund.

 

Important points:

 

Non-attendance of classes does not classify as an official withdrawal, and does not relieve the student of his or her financial obligation or entitle the student to a refund.

 

The academic deadline to withdraw is not related or used in determining financial liability.

 

Students withdrawing or thinking of withdrawing are advised to consult with an advisor in the Financial Aid Office. Due to strict federal regulations governing the use and distribution of Title IV financial aid, aid recipients will jeopardize their current eligibility if withdrawal from college takes place before completing 60% of the semester.

 

Students dismissed for disciplinary or academic reasons prior to the end of an academic semester are liable for all tuition, fees, room and board for that semester.

 

 

Tuition

 

The tuition refund schedule below has been established by the State University Board of Trustees.

 

 

Withdrawal During

 

Part of Term

 

1st
week

2nd
week

3rd
week

4th
week

5th
week

2nd day
of classes

Remainder
of first week

After

Full Term

 

100%

70%

50%

30%

0%

-

-

-

10 week

 

100%

50%

30%

0%

0% - - -

8 week

 

100%

40%

20%

0%

0%
- - -

6 week

 

100%

30%

0%

0% 0%
- - -

5 week

 

100%

25%

0%

0% 0%
- - -

4 week

   -  -  - -  100% 50% 0%

2 week

   -  -  - - 100% 80% 0%

 

 

 

Room Rent

 

Room refunds after occupancy are based on the date occupancy is acceptably terminated (determined by Residential Life). After a student has registered and occupied a space beyond the first day of classes in any semester, there will be no refund for the balance of that quarter of the academic year for room charges.

 

 

Meal Plan

 

Refunds are based on the number of weeks remaining in the semester. There shall be no refund for less than a week of participation remaining in a meal plan.

 

 

Fees

 

Fees are generally not refundable after the first seven days of classes.

 

 

Special Circumstance Withdrawal

 

Notwithstanding any other provision for refund, when a student has withdrawn through circumstances beyond the student's control (must withdraw officially through the Registrar first), under conditions in which the denial of refund would cause undue hardship, the campus president or designee may in his/her discretion determine that no liability for tuition has been incurred by the student, provided the student has not completed more than one-half of the term and has not received or will not receive academic credit for the term, and that the request for refund is made within one year after the end of the term in question. Such action, including the reason therefore, shall be in writing and signed by the president or designee and retained by the campus.

 

 

Refunds from Overpayments and Financial Aid

 

Refunds are done based on the information we have on the date the refund is processed. Billed college charges are deducted from payments and credits first before the refund is done. Refunds occurring from credit card payments are generally done back to the credit card used for payment, and parent loans are generally done back to the parent borrower. Changes to account charges and/or financial aid may occur after this date. These changes are the student’s responsibility to pay or follow up with Financial Aid.

 

 

Un-Cashed Refund Checks

 

Funds, for refund checks that are un-cashed after one year, are turned over to the State of New York as unclaimed funds. Once turned over, an owner would need to contact the Office of the State Comptroller, Office of Unclaimed Funds 110 State Street Albany, NY 12236; the phone number is 800-221-9311. The college notifies students of un-cashed checks before the year is up, so it is important to keep your address and contact information current with the college’s Registrar, 518-255-5522.

 

 

  • Office of
    Student Accounts
  • Knapp Hall, Room 118A
  • Cobleskill, NY 12043
  • 518-255-5539
  • 518-255-5844 Fax
  •  
  • Monday - Friday
  • 8 am - 4:15 pm
  •  
  • Summer Hours:
  • Monday - Friday
  • 7:30 am - 3:30 pm
  • May 19 - August 8, 2014
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