Terms and Conditions of Alumni Commons Occupancy, 2021-2022
The following agreement refers to Alumni Commons only. Terms and Conditions of occupancy
for all other Residence Halls are found on a separate page.
Minimum living condition standards are established and include:
- The Alumni Commons (AC) residences are constructed and maintained to conform to all
applicable safety codes and health standards;
- AC residences provide for a regular schedule of cleaning common areas (suite building
corridors, lobby, laundry room, public bathroom, study rooms); repairs are made as
promptly as possible depending upon availability of materials and personnel;
- AC residences provide each student resident with adequate living space, furniture
such as a bed, desk, dresser space, closet space, and appropriate heat, light, and
- AC residences have established and maintain a procedure for routine and emergency
repairs through the Director of Alumni Commons in conjunction with the campus Facilities
- AC residences have a procedure for student residents in the event of the loss of services
such as heat, light and hot water in residences for an extended period;
Furthermore, SUNY Cobleskill has established a set of specific guidelines regarding
AC living as listed in this "CAMPUS RESIDENCE AGREEMENT" which is reviewed and positively
affirmed or signed by all students prior to checking into the AC residences at the
beginning of the fall term, or upon first-time entry.
Furthermore, due to the impact of COVID-19, there are policies and procedures that
students must comply with to maintain their residential status with SUNY Cobleskill.
Due to the nature of the virus and the federal and state oversight that the College
must follow, the policies and procedures related to COVID-19 do fluctuate. It is
imperative that students stay abreast of these policies and any changes that may be
instituted throughout the semester. Although changes will be sent to students via
Campus email, students should also become familiar with the in-person guidance webpage.
In a measure to preserve community health, SUNY Cobleskill will require that all students planning to live on campus during the Spring 2022 semester must have
begun or completed their COVID-19 vaccination series by the time they arrive on campus, with limited medical or religious exceptions (more information below). Residential
students will need to finalize their full vaccination status within the time frame
outlined by the Student Wellness Center. Please make sure to carefully review the
in-person guidance webpage outlined above for specific details related to this mandate.
Section A - General Terms and Conditions
- A1 - AC suites and townhomes are to be occupied only by full-time degree students
who have earned a minimum of 48 credit hours. All residence agreements are for an
entire academic year (fall semester and spring semester). In the event that suites/townhomes
are not fully occupied and/or to provide accommodations for special circumstances
as determined by the Director of Residential Life, the College reserves the right
to assign students with fewer than 48 credit hours as necessary. Occupancy during
break periods is available. Occupancy during the time between commencement and fall
arrival is available at an additional charge.
- A2 - The terms and conditions of AC residence occupancy are for room and board for
the entire academic year, or any remaining portion thereof.
- A3 - Exceptions to A1 include: students who withdraw or take a leave from the College;
students in officially recognized off campus academic programs for that specific semester;
fall graduates; and students academically ineligible to continue.
- A4 - Requests to terminate this AGREEMENT to move off campus for reasons other than
specified in A3 must be stated in writing to the Director of Residential Life by December
1st for spring and April 1st for fall. Approved requests will be assessed a $250 agreement
termination charge. Campus regulations require that AC residence space must be fully
utilized before permitting students to reside elsewhere. Requests to terminate this
AGREEMENT to move to other campus housing facilities will, if approved, be assessed
a $250 agreement termination charge.
- A5 - To be considered for AC occupancy, an applicant must be a minimum of 17 years
old. Further, if the applicant is 17 at the time residency is taken, they must turn
18 during the first semester of enrollment at the College to be eligible for AC housing.
Exceptions for special circumstances will be considered by the Director of Residential
Life and/or designee.
- A6 - All AC residents must contract for one of the standard residential or special
Alumni Commons board options offered by CAS Dining Services.
- A7 - Students moving off campus after the first week, by permission, or at the request
of the College, must contact the CobyCard Office to change or terminate the meal plan
if a change or termination is requested.
- A8 - The last meal provided under contract by Dining Services prior to vacation periods
will be lunch the day before the recess begins, unless specifically announced and
posted by CAS Dining Services.
- A9 - The first meal after vacation periods will be dinner the evening before classes
- A10 - Suite/townhome and board charges are payable in advance of each semester. A
statement of charges is available to students in July and December. Do not send payment
before receipt of statement.
- A11 - Student signatures and/or electronic positive affirmations agreeing to these
TERMS AND CONDITIONS bind the student to this AGREEMENT and afford the student an
opportunity to occupy "a" space in an AC residence assigned by the College for the
period designated in A13.
- A12 - Failure to occupy a space after signing this agreement does not relieve the
student of the responsibility to fulfill the terms and conditions of AC residence
occupancy. Likewise, a student who occupies a space without signing or electronically
affirming the AGREEMENT is responsible, nevertheless, for all terms and conditions,
and/or can be subject to the trespassing laws of New York State.
- A13 - Occupancy dates for 2021-2022 are as follows: August 30, 2021 to October 8,
2021; October 13, 2021 to November 23, 2021; November 29, 2021 to December 17, 2021;
January 24, 2022 to March 18, 2022; March 28, 2022 to May 14, 2022. Alumni Commons
closes at 5:00 p.m. on May 14, 2022. Summer occupancy (the day after commencement
through July 31) may be requested at an additional rate.
- A14 - The College reserves the right to remove students from campus housing who are
not actively attending classes or are registered for less than 12 credit hours.
- A15 - Students shall not assign or sublet this License to any part or all of the Premises.
Subletting includes short-term or temporary rental arrangements including, but not
limited to, those offered through peer-to-peer accomodation services such as Airbnb,
Craigslist, or Couchsurfing. Assigning or subletting may result in discipline and/or
license revocation without compensation or refund.
Section B - Assignment Procedures
- B1 - Room assignments will not be made nor changed on the basis of race, religion,
sexual orientation, or national origin.
- B2 - Continuing students make room selections in the spring semester for the following
year. Continuance in residence is determined by a lottery system and available space.
- B3 - New students are assigned to space according to the date all requested housing
materials have been submitted.
- B4 - Special requests are satisfied, when possible, but cannot be guaranteed.
- B5 - The College reserves all rights concerning assignment and/or reassignment of
all students. Requests for change will be considered but not necessarily approved.
Students must secure prior approval of the Director of Alumni Commons and the Residential
Life Office before moving to another assignment.
- B6 - In the event of vacancies, the College will attempt to fill the vacancy as quickly
as possible. Empty beds are rental possibilities for the College. Students may not
refuse another College-assigned student equal use of the suite or townhome to which
they have been assigned. Penalty incurred may be disciplinary action and/or assessment
of full rent for that bed. Remaining residents of the suite/townhome are encouraged
to find a replacement to fill such vacancy as well.
- B7 - Suites or townhomes which become disruptive or are in violation of College policies
will have residents reassigned at the discretion of the Residential Life Office.
- B8 - All interior spaces are tobacco-free. The College reserves the right to reassign
a resident who smokes out of a tobacco-free living area.
Section C - Charges for the Year
- C1 - Suite/townhome charges are established by the campus and are subject to change.
Whenever possible, reasonable notice will be given of cost changes.
- C2 - An advance deposit/suite or townhome rental payment of $100 is required (along
with additional housing materials) to reserve space in the AC residences.
- C3 - Suite/townhome rental charges per semester for the 2021-2022 academic year are:
Townhome room occupancy - $5,430; Suite room occupancy - $5,380.
- C4 - The rate for each semester will be based on the type of occupancy (Suite or Townhome)
as of the first day of classes for that semester. After the first day of classes,
if occupancy type changes, rental rates will be adjusted accordingly at the time of
the official census or documentation of the occupancy change.
- C5 - Board rates are determined by Cobleskill Auxiliary Services. These amounts will
appear on the student's statement of charges.
- C6 - A fee of $25 is assessed from each resident for educational and social programs.
The fee is incorporated in your semesterly statement of charges.
- C7 - The loss of the bedroom, suite or townhome key(s) will necessitate the replacement
of the key(s) and lock core at a charge of up to $109.50. Students who, through loss
of keys or some other reason, are locked out of their rooms can request assistance
in gaining reentry according to the Lockout Policy. Students may not share their keys
or ID cards for use by another person.
- C8 - If occupancy is available and provided during other dates not listed in A13,
rates will be determined and communicated each academic year.
Section D - Occupancy
- D1 - Check in time will be published prior to each semester.
- D2 - NEW STUDENTS who cannot arrive by that date and/or hour must notify the Residential
Life Office of the anticipated date and time of arrival. ANY STUDENT who has not claimed
their suite/townhome assignment by the first day of classes of each semester, and
has not notified the Director of Alumni Commons or the Residential Life Office, will
be considered a "NO SHOW" and that room space will be reassigned.
- D3 - For energy conservation and security reasons, the AC residences will remain open
during breaks and vacations for those residents who request to remain during those
periods. Actual break dates will be published each fall. Specific times and procedures
that MUST be followed will be posted in advance. Fall residents not returning to enrollment
in the spring will be expected to check out by a date communicated towards the end
of the semester, as published in the fall.
- D4 - The AC residences close for the summer months at 5:00 p.m. on Commencement Day.
Students participating in Commencement may retain their rooms until 5:00 p.m. on Commencement
Day. All other students are required to check out and vacate their residences within
24 hours of their last academic experience.
- D5 - Termination of occupancy REQUIRES the student to: remove all personal belongings
from the room; have the room condition inspected by the Resident Assistant OR the
Residence Hall Director using the previously-completed room condition form; and return
all keys. Failure to return all keys at termination of occupancy will result in charges
for lock changes and new keys. It is expected that all rooms will be left in a reasonable
state of cleanliness, which includes sweeping out the room and picking up all loose
articles. The College reserves the right to charge a cleaning fee for those rooms
left in unacceptable condition.
- D6 - Any personal belongings left behind by a student following termination of occupancy
may be disposed of by the College at its discretion without any responsibility to
account for such property.
- D7 - Students not continuing their residency in the spring must properly check out
of assigned housing by removing all personal property, submitting room key and leaving
the room in the condition it was found at check in by the designated check out date
prior to the start of the spring semester as determined by the College (usually 10
days before the start date of classes in the spring). Those failing to follow this
process are subject to property being discarded and room lock being recored (both
actions will be the financial responsibility of the former resident) and/or the former
resident may be assessed a weekly room rental fee until such time as the proper check
out steps have been completed, as the room may not be rented to another individual
until proper check out has been completed.
Section E - Refund Policies
- E1 - For those students withdrawing or taking a leave of absence from the college,
refund of the $100 deposit will be made if a written request to the Director of Residential
Life is received by May 1 prior to your fall semester arrival or by November 1 prior
to your spring semester arrival or within 30 days of the date of your acceptance,
whichever is later.
- E2 - Students academically ineligible to return will receive an automatic refund of
monies due to them.
- E3 - Student removed from AC residences for disciplinary reasons will not receive
a refund of suite/townhome rental paid for occupancy in that semester.
- E4 - Suite/townhome refunds AFTER OCCUPANCY are based on the date occupancy is acceptably
terminated (see D5) PROVIDED THE TERMS AND CONDITIONS OF ALUMNI COMMONS OCCUPANCY
AGREEMENT HAS BEEN PERMISSIBLY TERMINATED (see A 2, 3, 4). After a student has registered
and occupied a space beyond the first day of classes in any semester, there will be
no refund for the balance of that quarter of the semester for suite/townhome charges.
- E5 - After a student has selected or has been assigned a suite/townhome, but prior
to occupying that space, approved written requests for release from the AGREEMENT
will result in forfeiture of the housing deposit, but other monies paid for housing
will be returned. Exceptions are noted in Section A3.
- E6 - Board refund policy is established by Cobleskill Auxiliary Services. The ID/DINING
CARD MUST BE SURRENDERED to Cobleskill Auxiliary Services Office or to a Dining Hall
Manager before refunds, if any, are processed.
Section F - Damages
- F1 - All resident students may be assessed, as authorized by the State University
of New York, a residence hall damage deposit. Damage account files will be maintained
on each student for each semester of residence.
- F2 - Students residing within a campus residence will be held accountable for any
costs of repairs or replacements to the physical structure, fixtures, equipment and
furnishings of areas/rooms in the residence which are reasonably determined to be
caused by intentional, willful, malicious, negligent, or careless/unjustified damage
or destruction to said facilities. The charge will include material, labor and administrative
- F3 - When damages to common areas occur and it cannot be ascertained which student(s)
are responsible for damage, assessments will be made against all living unit residents,
corridor residents, or all hall residents, depending on the situation.
- F4 - All students will be assessed for damages as damages occur and at the end of
each semester. Bills will be issued as damages occur and/or at the end of each semester.
- F5 - The deposit, when assessed, will be applied to any damage assessments billed
at the end of occupancy for the academic year (whether during that academic year or
after check out). Supplemental billing will occur if needed. Remaining damage deposit
amounts will then be applied to any other outstanding college obligation. Once all
college obligations are satisfied, remaining damage deposit amounts will be sent to
the student at the permanent home address.
- F6 - Those students who have had the deposit waived due to admissions reasons will
be assessed full damage charges and billed at the end of each semester.
- F7 - Students are also responsible for the cleanliness of their suite/townhome bedrooms,
common areas, and the outdoor areas adjacent to the complex. Students remove trash
and recyclable materials from their suite/townhome and living areas to the interior
designated spaces of the suite building or to the outdoor trash and recycling areas
accessible for both townhome and suite residents. Areas requiring additional cleaning
beyond the normal cleaning schedule will incur an assessment against appropriate damage
- F8 - The cost for administration of the assessment process, billing, and correspondence
may be made and listed as either “administration” or “wear and tear” on the damage
Section G - Standard Regulations
- G1 - Students must adhere to all College regulations as outlined in the Student Handbook, and other official publications, as well as this AGREEMENT.
- G2 - Mindful that the Student Conduct Codes promote healthy and respectful behavioral
choices, the following are expressly prohibited in and around College property:
- Possession of, sale, distribution, use or involvement of any kind with non-prescribed
narcotics and/or illicit/dangerous drugs, drug-related paraphernalia and/or devices,
and/or alcoholic beverages and/or alcohol-related paraphernalia (see Section H21);
- Inappropriate collection or display of empty or refilled alcohol containers;
- Illegal, disruptive, disorderly behavior;
- Possession and/or use of weapons or firearms of any kind, including, but not limited
to: bows, arrows, archery equipment, air guns, pellet guns, dart guns, paintball guns,
chuka sticks, ammunition, CO2 cartridges, laser pointers, fireworks, firecrackers,
explosives or dangerous chemicals of any kind;
- Pets, except small fish;
- Waterbeds, and any other items imposing unreasonable structural stress;
- Loud and disorderly conduct, as well as excessive noise, and loud stereos;
- Propping exterior doors open; tampering with student room doors; opening locked entrance/exit
doors to permit entry into the residence;
- Tampering with or damaging safety devices or systems in any way;
- The use of paint (including washable or temporary paint) and chalk products on walls
- G3 - Fish tanks are limited to 20 gallons or less and one per resident.
- G4 - THE COLLEGE MAINTAINS NO INSURANCE FOR PROPERTY LOSS OR DAMAGE FOR ANY CAUSE;
therefore, the student should carry personal property insurance, if desired. Suites/townhomes
should be kept locked at all times to assure personal safety and to safeguard possessions.
- G5 - The College furnishes student bedrooms with a bed, desk, chest and chair. Living
rooms are furnished with sofa, chair, multipurpose tables. Suites/townhomes have full
kitchens with refrigerator, stove, microwave oven and cabinetry. These furnishings
are not to be removed from the room. Furnishings provided in the public areas of the
residence are to remain in these locations. A fee for the removal, return, reassembling
and/or replacement of furniture will be charged as determined by the College.
- G6 - The student needs to furnish: study lamp (using Energy Star rated bulbs, please),
rugs, pillow, blanket, bedspread, and other bed linen as well as all kitchen supplies
(e.g. bowls, plates, pots and pans, utensils, etc.). Residents must provide their
own cleaning products to keep their living units clean. Please use fire retardant
items. All items of furniture which students request to bring into the residence hall
must comply with safety standards as determined by the Director of Residential Life.
Unapproved items will be prohibited.
- G7 - In consideration of both safety and energy conservation the student must limit
electrical items brought to campus. The Director of Residential Life will employ a
reasonable standard when limiting the amount of electrical draw from student items
permitted in a living unit. Allowable items must operate properly. The College reserves
the right to inspect electrical appliances for safety and energy considerations, and
to ban certain appliances which do not conform to College standards as determined
by the Director of Residential Life. Personal refrigerators of any size are prohibited.
- G8 - Each student is responsible for maintaining the suite/townhome in a clean and
orderly condition. Permissible decorations vary in each unit; information will be
provided upon check in or prior to special occasions. Charges will be assessed for
any special cleaning necessitated by improper care. No flammable material may be hung
from ceiling; wall posters or other flammable materials must be limited to no more
than 10% of aggregate area of walls and ceilings and no closer than 18” from the ceiling.
- G9 - Storage space in each living unit is limited. Unreasonably large, excess items
(e.g.: bicycles) cannot be stored in the suites/townhomes. Fire codes prohibit storage
of any items in the hallways. No motorized vehicles are to be parked or stored in
the living units, except motorized wheelchairs as authorized by the Director of Residential
- G10 - Fire, safety, and health codes prohibit cooking in student bedrooms. Cooking
and meal preparation is limited to the kitchens of living units.
- G11 - Precautions must be taken against fire:
- Smoking is very limited on the campus and is permitted outdoors only. Smokers must
be no closer to any campus residence than 25’; all residue must be disposed of properly;
- Smoking devices of any kind are prohibited;
- Interior spaces of all residences are designated as smoke-free;
- A student found tampering with fire safety equipment of any kind, (including smoke
alarm, fire alarm, emergency lighting, sensor equipment, and exit signs, for example)
and/or pulling false alarms is subject to immediate suspension from the College and
- ALARMS/DRILLS REQUIRE EVERYONE TO VACATE THE BUILDING;
- Trash removal procedures are posted in each area; adherence to these procedures and
to recycling requirements is mandatory;
- The possession of candles or incense is strictly prohibited;
- The possession and/or use of halogen lamps, extension cords, bar/neon signs or gas/electric
heaters are prohibited.
- G12 - Students are not permitted on roofs or window ledges. Window screens are not
to be removed at any time and nothing is to be thrown from windows. Any trash found
around residences must be removed by the residents. Students found responsible for
throwing trash out of residence windows will be subject to immediate residence relocation
- G13 - Solicitation/sales by residents or others is prohibited on campus, unless approved
by the Vice President for Student Affairs.
- G14 - Students are expected to keep the residences clean and orderly at all times.
Students who fail to comply are subject to relocation or termination of residential
- G15 - Furniture that students purchase or bring from home into the residences must
conform to reasonable standards related to safety. Items compromising student safety
(including, but not limited to, unapproved sofas, futons, upholstered cushion furniture,
and so on) will not be permitted in residences. Students may not construct items (for
example, lofts or shelves) for use in residence rooms.
- G16 - Guidelines for acceptable residence check out are distributed prior to the end
of each semester and by request from the professional staff and the Residential Life
Office. Students must comply with these guidelines.
- G17 - Note that trash/recycling rooms may not be open during the end-of-year move-out
period, when all trash must be removed from the building and placed in the designated
- G18 - Recording of images or audio in a place where a person would have a reasonable
expectation of privacy is prohibited.
- G19 - Approved knives or tools used for academic purposes are to be kept secure at
all times. Pocket knives or similar instruments are likewise to be kept secure at
all times. Those knives or weapons prohibited by law are prohibited.
- G20 - Alumni Commons Alcohol Policy.
- Alumni Commons is required to uphold all State, local and federal laws regarding the
use of alcohol. Alumni Commons residents who are 21 years of age or older are permitted
to possess and consume alcohol in suites and townhomes or other areas designated for
such use by the Vice President for Student Affairs. Suite and townhome residents,
guests and visitors younger than 21 years of age may be present, but by NYS law are
not permitted to possess or consume alcohol.
- Alcoholic beverages and the possession of open containers of alcohol are prohibited
in all open areas of Alumni Commons (outside of the suite or townhome unit, in stairwells,
hallways, public areas such as the lobby, laundry room, and outdoors) unless approved
by the Vice President for Student Affairs.
- Only reasonable amounts of alcohol will be permitted at any given time as determined
by the Director of Alumni Commons or other members of the Residential Life professional
staff. The presence and/or use of kegs, beer balls, or any large quantities which
may lead to large gatherings are all prohibited.
- Alcohol-related paraphernalia (e.g. taps, funnels, and so on) is prohibited.
- Any behavior which is determined by a campus official to be prohibited by the campus’
Student Conduct Codes and involving alcohol will lead to the confiscation and disposal
of the alcohol, the temporary loss of alcohol privileges, and the temporary loss of
- Alumni Commons and its residents are responsible for compliance with all New York
State laws as they pertain to alcoholic beverages, especially as those laws relate
to minors. Minors must never be given alcohol under any circumstances.
- Violation of the Alumni Commons Alcohol Policy will result in campus disciplinary
sanctions which may include housing reassignment or removal from Alumni Commons. Note
that removal from campus housing comes with no refund of paid housing fees for the
semester (see Section E3, above).
- G21 - All visitors and guests on campus at any time must conform to all College and
Residential Life regulations. Those who do not will be required to leave the campus.
In the event of a law violation or non-compliance with a request to leave, they shall
be considered a trespasser and appropriate law enforcement authorities will be notified.
Visitation and guest privileges begin the evening of the first day of classes.
- A residence hall guest is any person who intends to sleep in a residence hall and
is not a resident of the room where they wish to stay. Permission to host guest(s)
must be secured from each resident of the room (or suite or townhome) and the RD (or
designee) before the guest may stay. All guests must be 17 years of age or older and
register (sign in) with hall staff. GUESTS ARE PERMITTED as follows: 1 - In Davis,
Parsons, Fake and Ten Eyck halls, up to two consecutive nights in a seven-night period
(Sunday through Saturday). 2 - In Dix, Draper, Pearson, Vroman, and Wieting halls,
up to three consecutive nights in a seven-night period (Sunday through Saturday).
3 - In Alumni Commons, unrestricted overnights (up to seven nights).
- Residence Hall Directors have full authority to limit guests or visitors in a room,
reject guests or visitors, or evict guests or visitors if, in their judgment, the
health or safety of a person is being jeopardized and/or reasonable standards of behavior
are being violated.
- Visitors (to all halls except Alumni Commons) must sign in at the hall office beginning
at 9 p.m. Those visiting before 9:00 p.m. must report to the office and sign in at
- Residents are responsible for complying with these procedures and for the actions
of their visitors/guests. Residents are to accompany their visitors/guests at all
times on campus. The maximum number of occupants and visitors/guests in any one room
is limited to four (or two, in Alumni Commons bedrooms).
- At no time is it acceptable that a student is deprived of sleep, privacy, or study
accommodations due to the presence of a visitor or guest. If a student has a problem
with a visitor or guest, the student is encouraged to inform the Residence Hall Director
at once. Visitors and guests must comply with posted bathroom use guidelines.
- All non-SUNY Cobleskill students or other visitors must vacate all residence halls
by midnight unless they are approved, registered guests according to this section.
All SUNY Cobleskill students may visit until 3:00 a.m. provided that all roommates
where visitation occurs have granted permission. Visitors may not sleep in residence
hall rooms to which they have not been assigned except when they are approved, registered
guests according to this section.
- Permission for roommates to host visitors and/or guests is granted by roommates early
in the semester, but may be revoked or modified at any time by notifying the Residence
- Overnight guests are not permitted on opening weekend.
Section H - Quiet Hours
- H1 - Campus-wide QUIET HOURS are: 8:00 p.m. to 8:00 a.m. on Sunday, Monday, Tuesday,
Wednesday, Thursday, and from 11:00 p.m. to 8:00 a.m. on Friday and Saturday. During
quiet hours, no noise should be heard beyond a suite or townhome closed room window
- H2 - At Final Examination times, 24-Hour Quiet Hours begin at least one week prior
to Finals and extend through the entire period of Final Examinations.
- H3 - CONSIDERATION HOURS: At all times noise is to be kept to a level which will not
disturb other residents or other community members. This means that at no time will
music (including stereos) or other noise-producing activity be loud enough to be heard
outside the student's room or building. The use of headphones, when appropriate, is
Section I - Parking
- I1 - Parking is by permit only. While there are numerous parking spaces assigned to
Alumni Commons, the purchase and proper display of a parking permit do not guarantee
the availability of a parking space at the Alumni Commons site. Alumni Commons residents
may need to park in other designated student parking spaces as determined by campus
policy/University Police. Parking spaces are for the sole use of Alumni Commons residents.
Guests and visitors are required to park in designated campus guest parking spaces.
Vehicles parked illegally or without the appropriate permit are subject to being ticketed
and towed at the owner’s expense.
Section J - Unconditional Rights of the College
- J1 - The College may repossess or reassign suites/townhomes for: violations of herein-stated
regulations; health, safety, or social reasons; violations of the STUDENT CONDUCT
CODES; or any reason deemed sufficient by the Vice President for Student Affairs/Assistant
Vice President for Student Affairs in consultation with the College President.
- J2 - Every effort will be made to avoid unnecessary intrusions on a student's privacy;
however, the College reserves the right to enter student living areas and rooms to
make periodic announced suite/townhome inspections as well as to enter suites/townhomes
when there is reasonable belief that an occupant in that unit may be physically harmed
or endangered or that unsafe conditions may exist. The College also reserves the right
to have an authorized agent of the College, with approval of the Vice President for
Student Affairs or their designee and with authorization of the College President,
inspect student rooms at any time for reasons of health and safety when there is reasonable
belief that College property is being damaged, that College policy is being violated,
or that maintenance and/or repair may be or is necessary.
- J3 - Periodic inspections of all areas of the residences (including student bedrooms)
will be conducted by campus staff and the NYS OFPC (Office of Fire Prevention and
Control) including but not limited to fire alarms and fire drills. Prior notice of
inspection dates will be shared with students when known to the campus.
- J4 - Violations of safety regulations noted through this inspection process which
are determined to be within the control of the resident students will be the responsibility
of the resident students to correct and/or to bear the cost of the fine issued.
- J5 - During vacation periods, Residential Life Staff will inspect suites/townhomes
to ensure College safety and health standards are maintained and students have vacated
- J6 - The College may terminate this AGREEMENT at any time for reasons of safety or
health in order to ensure appropriate conduct of the residence program.
- J7 - SUNY Cobleskill residences house full-time students only. Exceptional hardship
situations will be reviewed on a case-by-case basis involving major Faculty, the Academic
Department Chair, and appropriate Student Affairs/Residential Life professionals.
Section K - This Agreement
- K1 - To maintain a responsible environment, the College establishes, maintains, and
enforces regulations such as this AGREEMENT.
- K2 - Campus policies may be altered from time to time to respond to changing needs
or to respond to statutory changes of New York State or the SUNY Board of Trustees,
for example. Periodically, these policies will be reviewed.
- K3 - Please Note: Any part of this AGREEMENT is subject to change at the discretion
of the College. Such necessary changes will be for stated cause and advanced notice
will be given.
Section L - Special Regulations pertaining to COVID-19
These are very difficult times, and, as such, the traditional residence life experience
will be different from what you are accustomed to due to the concerns around COVID-19.
Our goal is to provide the best services possible to our residents but recognize that
health and safety do require some sacrifice of privileges.
Due to serious hazards that COVID-19 presents, all students are expected to follow
these regulations while living in campus housing. Our goal is to work as a community
to help support one another and enforce these standards so that can we can maximize
the health and well-being of every person at the Campus. Should students not strictly
follow these directives, their housing contract may be subject to immediate termination.
- L1 - All students must limit interactions with others and follow the Campus Social Distancing Policy, students must remain 6 feet away from others (even in shared spaces).
- L2 - Currently, residential students are not required to wear masks at this time. This is something that can flucuate depending on what is occuring in the environment
related to COVID-19As per CDC guidelines, all students must wear an appropriate face
covering while in any public space and unable to maintain, or when not maintaining,
social distance of less than six feet.
- L3 - Visitation privileges will be available starting on the first day of classes.
This means that residential students will be permitted to visit other residence halls
during the hours of 7:00 a.m. until 9:00 p.m. Guest privileges will be available starting
on the first day of classes. This means that residential students may host other residential
students for an overnight stay. All guests must be registered with the Residential
Life Office. Please carefully rveiew the Visitor/Guest policy section of this document
- L4 - At this time, residential students are not required provide vaccination status
for their proposed guest.
- L5 - If there is a College or State directive to remain in your room for an extended
period of time, you must comply.
- L6 - Students are only permitted to utilize their designated bathroom areas. Typically,
this would be the bathroom(s) located on that particular wing/floor.
- L7 - Students must abide by all foot traffic rules on Campus, including following
one-way designated zones (such as stairwells).
- L8 - Elevators are not open to general public use. Only students who have been approved
for an accommodation are permitted to utilize the elevator.
- L9 - All students must abide by standards that are set for use of shared spaces, such
as the laundry room, kitchen, or other areas.
- L10 - All students must follow the codes of conduct and new procedures set forth by
Cobleskill Auxiliary Services for dining operations, found in the student handbook.
- L11 - Students must comply with all procedures and mandates that are issued by the
College pertaining to COVID-19. This includes revised move-in or move-out procedures,
adjustments to the Terms and Conditions of Residence Hall Occupancy, such as visitor/guest
policies, or other operations that might be impacted by COVID-19. Any modifications
to policy and/or procedure will be sent via electronic mail notice to the student
- L12 - Recommendations for maintaining positive health and safety:
- It is strongly recommended that students remain on campus and only leave their space
out of necessity, such as grocery shopping or to go for a walk on campus.
- Students should clean up after any use of services or space and use a shower caddy
to transport toiletries.
- Students should vigorously wash hands often with soap and water for at least 20 seconds.
- Students should avoid touching their eyes, nose, or mouth with unwashed hands.
- Students should clean and disinfect frequently touched surfaces daily such as tables,
gaming consoles, doorknobs, light switches, countertops, handles, desks, phones, keyboards,
toilets, faucets, and sinks.
- Students should wash dishes immediately following any meal or use.
- Students should cover their mouth and nose with a tissue or elbow when you cough or
- Avoid close contact with people who are sick.
- Stay in your room if you are sick and avoid contact with others.
- L13 - For access to updates, communications, important polices, and all other matters
related to COVID-19, please navigate to the In-Person in Fall 2021 page.