X
Fall 2022 Plan // Apply // // HEERF // Careers at Cobleskill

Request a Transcript

The Registrar’s Office provides transcripts to all students who have taken coursework at SUNY Cobleskill. Transcripts cannot be released without consent of the student. Transcripts cannot be released if certain holds exists for a student or alumni record.

The Registrar’s Office does not fax transcripts. Transcripts are an official record. We cannot provide unofficial copies of transcripts. However, current students are able to view their unofficial transcripts for planning purposes through their Banner Web account.

SUNY Cobleskill has appointed Parchment as the designated agent for processing and sending official electronic transcripts on behalf of SUNY Cobleskill. The PDF transcript produced uses the identical information as the printed transcript provided by the Office of the Registrar and can be certified as unaltered by uploading the file to the company’s website, provided at the time of delivery. Parchment has been granted the authority to deliver all transcript requests, whether electronic PDF or print, on behalf of SUNY Cobleskill and respond to any inquiries regarding the transactions.

Order Credentials from Parchment

The Registrar’s Office strives to provide the best support to our students and alumni. We offer numerous ways to acquire your records, securely and in a timely means.

Ways to Acquire Your Records

Scroll down and see "Ordering Online Using Parchment" for more information.
Go to Parchment and start your request now.

Log in to your Banner Web account to enter the Secure Area, select Student Services, Student Record and go to Order Official Transcripts. 

  • Available 24/7
  • Electronic and print transcripts sent in less than 48 business hours

Scroll down and see "Ordering Online Using Parchment" on this page for more information. 

Please allow 7 to 10 business days for processing with this method.

Complete the Transcript Request Form and scan and email, fax, or mail to the Registrar's Office at SUNY Cobleskill. 

Or, if you are not able to print and complete the form please provide a written request with the following information:

  • Your SUNY Cobleskill ID Number OR your SSN number
  • Your approximate dates of attendance
  • All legal name changes
  • The complete name and mailing address for each recipient of a transcript
  • Your home address and a phone number where you can be reached during normal business hours
  • Your signature (no request can be processed without your signature)

Mail your request to:
SUNY Cobleskill 
Office of the Registrar, Knapp Hall
State Route 7
Cobleskill, NY 12043

Or Fax/Scan & email requests to:
Fax- (518)255-5333
Email- registrar@cobleskill.edu


If anyone other than the alumni/student is seeking to pick up a transcript, the alumni/student must give written consent for a third party to pick up the record. Anyone picking up a record will be required to show photo ID.

We are on the bottom floor of Knapp Hall, directly below the Admissions Office. See the campus map.

Office of the Registrar
100 Knapp Hall (just off Suffolk Circle)
Cobleskill, NY 12043
(518) 255-5521

Monday - Wednesday 8 a.m - 4:15 p.m.
Thursday - 9 a.m - 4:15 p.m.
Friday - 8 a.m. - 4:15 p.m.

Closed Annually:

  • New Year’s Eve and New Year’s Day, except with 1/1 falls on a weekend, observed the following Monday
  • Martin Luther King Day
  • Memorial Day
  • Juneteenth
  • Independence Day
  • Columbus Day
  • Day before Thanksgiving, Thanksgiving and the day after Thanksgiving
  • December 24th and 25th except when December 25th falls on a weekend, observed the following Monday

We are gladly open on the following state observed holidays:

  • Labor Day (when fall classes begin before the holiday)
  • Veterans Day
  • Election Day
  • Lincoln’s Birthday
  • Washington’s Birthday

Ordering Online Using Parchment

  • Request a copy of your transcript at a time which is convenient for you
  • Transcripts will be processed within 2 business days (or less) from receipt of your authorization request
  • Receive notifications by email or text message as your request is being processed
  • Receive notifications if there is a problem with processing your request, such as a hold on your record
  • Receive delivery notification and know exactly when your record has been received and reviewed
  • Check the status of your order online 24 hours a day, 7 days a week
  • Standard overnight delivery from FedEx along with tracking of the delivery is available for an additional convenience fee if needed
  • Electronic PDF delivery is available, the fastest means of sharing your record

Your transcripts order will be eligible for “Automatic Authorization” when you place your order with Parchment and it meets the following criteria…

  • The name you provide matches the name that appears on your SUNY Cobleskill record.
  • Your date of birth and SUNY Cobleskill ID or Social Security Number match the information in your SUNY Cobleskill record.

Overnight delivery is available through Parchment online ordering. Transcripts will be delivered via FedEx the next business day for a fee.

  • Domestic Federal Express to main 48 states - $20
  • Alaska and Hawaii - $23
  • International Federal Express - $43

You will be asked to provide credit card information to cover the cost of delivery. Credit cards must clear the pre-authorization process before the transcript will be released. You will be notified of any difficulties with processing.

OVERNIGHT DELIVERY REQUIRES REQUESTS BE PLACED THROUGH Parchment BEFORE 2PM, NO EXCEPTIONS! REQUESTS RECEIVED AFTER 2PM WILL BE SENT THE NEXT BUSINESS DAY.

Need help with your transcript order?

The best first step is to log into your Parchment account, then visit the Parchment Help Center, where you can find answers to frequently asked questions and articles to support your needs.

You can also engage with ParchieBot, our intelligent chat function
designed to answer your questions and provide order information.

From the Parchment Help Center, you can submit a web case for support or contact a Learner Support Representative for assistance. The Support Team is available M-F, 8am - 8pm ET.

Unofficial Transcripts

We do not issue unofficial transcripts. If a currently enrolled student is in need of an unofficial copy for planning purposes, they can log in to Banner Web. You must know your Cobleskill User ID and Pin to enter the Secure Area. Once in Banner Web select Student Services, Student Record, and select Academic Transcript.

Transcripts Costs

Students at SUNY Cobleskill pay a per term transcript fee which allows them to secure transcripts while enrolled, or within their lifetime, following completion of coursework at SUNY Cobleskill. The fee is currently $10 per enrolled term. Transcripts may be requested at no cost by visiting or submitting a request directly to the Office of the Registrar. Requests are processed within 7 to 10 business days. If students or alumni need to expedite their record, prefer an electronic PDF transcript sent, or need overnight/international mailing services, Parchment provides these services for an additional cost. SUNY Cobleskill offsets the costs of electronic transmission of records, since this is currently the preferred method, by $2.00 per record sent. The cost to expedite a PDF for students/alumni is $0.50.