Purchasing Restrictions reminder
Due to our COVID response and budgetary restrictions, we are still restricting purchases of goods and services to critical needs only, with continued additional levels of approval.
Please see below:
All purchasing of non-critical goods and services are still suspended until further notice. Critical purchases of goods and services are subject to specific SUNY Cobleskill purchasing thresholds.
Critical purchases up to $1,000 may be done via a PCard, Requisition, or Purchase Order with the approval of the chair and the dean or director (no form required.)
Critical purchases between $1,000.01 and $25,000 must be approved by the chair/dean/vice president and a PERC (Request for Expenditure) Formstack form>> must be submitted to Wendy Gilman for her approval.
Critical purchases exceeding $25,000 must be approved by the chair/dean/vice president and a PERC (Request for Expenditure) Formstack form>> must be submitted to Wendy Gilman for her approval, with final approval by President Terenzio.
PCards have not been reactivated. If you need to have your PCard reactivated, your chair/dean must approve prior to reactivation. The single transactions limit will not be greater than $1000 and monthly limits will be no more than $2,500 per month. Higher limitations must be approved by Wendy Gilman and would be temporary limits.
We are continuing to track all COVID related purchases. It is critical that you report any such expenditures to Laura Gross by Tuesday of each week on the COVID Weekly Tracking Template with copies of the invoice/quote and/or Purchase Order. COVID related PCard purchases must identify the cardholder and send a copy of the receipt.
The PERC form and the COVID tracking form are available on the Business Affairs Overview webpage.
The Office of Business Affairs provides a full array of financial and administrative services to the campus community in support of departmental objectives and the College mission. We are tasked with a diverse set of responsibilities including Accounting, Purchasing, Travel, Accounts Payable, Budget Planning, and Internal Controls.
Our office oversees the development and deployment of budgets, maintaining financial records and reports, implementation of financial policies and procedures, purchasing of goods and services, and accounting for the Alumni Association, Alumni Commons, and the SUNY Cobleskill Foundation.
As part of our responsibility, we serve as liaison with external vendors and various State and Federal agencies, and are accountable for fiscal compliances of all transactions, reporting and obligations of the College.