Terms and Conditions of Residence Hall Occupancy, 2021-2022
The following agreement refers to Davis, Dix, Draper, Fake, Parsons, Pearson, Ten
Eyck, Vroman and Wieting Halls. Terms and Conditions of occupancy for Alumni Commons
are found on a separate page.
The State University of New York College of Agriculture and Technology, Cobleskill,
New York, in accordance with Chapter 416 of the Laws of 1988 and SUNY Board of Trustees,
has established minimum residence hall living condition standards. These standards
1. SUNY Cobleskill residences are constructed and maintained to conform with all applicable
safety codes and health standards;
2. SUNY Cobleskill residence halls provide for a regular schedule of cleaning which
is posted in each residence hall; repairs are made as promptly as possible depending
upon availability of materials and personnel;
3. SUNY Cobleskill residence halls provide each student resident with adequate living
space, furniture such as a bed, desk, dresser space, closet space, and appropriate
heat, light, and hot water;
4. SUNY Cobleskill residence halls have established and maintain a procedure for routine
and emergency repairs through the Residence Hall Director in conjunction with the
campus Facilities Management Department;
5. SUNY Cobleskill residence halls have a procedure for student residents in the event
of the loss of services such as heat, light and hot water in residence halls for an
In addition, SUNY Cobleskill has established a set of specific guidelines regarding
residence hall living as listed in this "RESIDENCE HALL AGREEMENT" which is reviewed
and positively affirmed or signed by all students prior to checking into the residence
halls at the beginning of the fall term, or upon first-time entry.
Furthermore, due to the impact of COVID-19, there are policies and procedures that
students must comply with to maintain their residential status with SUNY Cobleskill.
Due to the nature of the virus and the federal and state oversight that the College
must follow, the policies and procedures related to COVID-19 do fluctuate. It is
imperative that students stay abreast of these policies and any changes that may be
instituted throughout the semester. Although changes will be sent to students via
Campus email, students should also become familiar with the in-person guidance webpage.
In a measure to preserve community health, SUNY Cobleskill will require that all students planning to live on campus during the Fall 2021 semester must have begun
or completed their COVID-19 vaccination series by the time they arrive on campus, with limited medical or religious exceptions (more information below). Residential
students will need to finalize their full vaccination status within the time frame
outlined by the Student Wellness Center. Please make sure to carefully review the
in-person guidance webpage outlined above for specific details related to this mandate.
Section A - General Terms and Conditions
- A1 - Residence hall rooms are to be occupied only by full-time degree students. All
first semester students are obligated to a two-year residency; all transfer students
are obligated to a one-year residency. All other academic year students are obligated
to a one-year agreement.
- A2 - The terms and conditions of residence hall occupancy are for room and board for
the entire academic year, or any remaining portion thereof.
- A3 - Exceptions to A1 include: students who withdraw or take a leave from the College;
students in officially recognized off campus academic programs for that specific semester;
fall graduates; students academically ineligible to continue; those 21 or older at
the start of their occupancy; Veterans; or for documented medical reasons and/or documented
financial hardship due to change in financial status.
- A4 - Requests to terminate this AGREEMENT to move off campus for reasons other than
specified in A3 must be stated in writing to the Director of Residential Life by December
1st for spring and April 1st for fall. Approved requests will be assessed a $250 agreement
termination charge. State University regulations require that residence hall space
must be fully utilized before permitting students to reside elsewhere.
- A5 - To be considered for campus housing an applicant must be a minimum of 17 years
old. Further, if the applicant is 17 at the time residency is taken, they must turn
18 during the first semester of enrollment at the College to be eligible for campus
housing. Exceptions for special circumstances will be considered by the Director of
Residential Life and/or designee.
- A6 - All residence hall students must contract for board meals. Please see CobyCard
terms and conditions for details.
- A7 - Room and board charges are payable in advance of each semester. A statement of
charges is sent in July and December. Do not send payment before receipt of statement.
- A8 - Student signatures and/or electronic positive affirmations agreeing to these
TERMS AND CONDITIONS bind the student to this AGREEMENT and afford the student an
opportunity to occupy "a" space in a residence hall assigned by the College for the
period designated in A10.
- A9 - Failure to occupy a space after signing this agreement does not relieve the student
of the responsibility to fulfill the terms and conditions of residence hall occupancy.
Likewise, a student who occupies a space without signing or electronically affirming
the AGREEMENT is responsible, nevertheless, for all terms and conditions, and/or can
be subject to the trespassing laws of New York State.
- A10 - Occupancy dates for 2021-2022 are as follows: August 30, 2021 to October 8,
2021; October 13, 2021 to November 23, 2021; November 29, 2021 to December 17, 2021;
January 24, 2022 to March 18, 2022; March 28, 2022 to May 13, 2022. Residence halls
close at 10:00 a.m. (except on Commencement Day) and open at noon.
- A11 - The College reserves the right to remove students from campus housing who are
not actively attending classes or are registered for less than 12 credit hours.
- A12 - Students shall not assign or sublet this License to any part or all of the Premises.
Subletting includes short-term or temporary rental arrangements including, but not
limited to, those offered through peer-to-peer accommodation services such as Airbnb,
Craigslist, or Couchsurfing. Assigning or subletting may result in discipline and/or
license revocation without compensation or refund.
Section B - Assignment Procedure
- B1 - Room assignments will not be made nor changed on the basis of race, religion,
sexual orientation, or national origin.
- B2 - Continuing students make room selections in the spring semester for the following
year. Continuance in residence is determined by a lottery system and available space.
- B3 - New students are assigned to space according to the date all requested housing
materials have been submitted.
- B4 - Special requests are satisfied, when possible, but cannot be guaranteed.
- B5 - The College reserves all rights concerning assignment and/or reassignment of
all students. Requests for change will be considered but not necessarily approved.
Students must secure prior approval of their Residence Hall Director and the Residential
Life Office before moving to another assignment.
- B6 - In the event of vacancies, the College will require the lone student in a room
either to find a roommate of their own choosing or to relocate to a double occupancy
room, if time permits; or to accept another student who is on the waiting list or
is in a tripled situation; or to pay for single occupancy. Empty beds are rental possibilities
for the College. Students may not refuse another College-assigned student equal use
of the room to which they have been assigned. Penalty incurred may be disciplinary
action and/or assessment of full rent for that bed.
- B7 - All double rooms are subject to be tripled at the discretion of the College.
- B8 - Living areas which become disruptive or are in violation of College policies
will have residents reassigned at the discretion of the Residential Life Office.
- B9 - All interior spaces are tobacco-free. The College reserves the right to reassign
a resident who smokes out of a a tobacco-free living area.
Section C - Charges for the Year
- C1 - Room charges are established by the University and are subject to change. Whenever
possible, reasonable notice will be given of cost changes.
- C2 - An advance deposit/room rental payment of $100 is required (along with additional
housing materials) to reserve space in the residence halls.
- C3 - Room rental charges per semester for the 2021-2022 academic year are: Standard
Single Room $4,910; Superior Single Room $5,120; Standard Double Room $4,260; Suite
Double $4,690; Suite Superior Single $5,120.
- C4 - The rate for each semester will be based on the type of occupancy (Standard Single,
Superior Single, Double, Suite Double, or Suite Superior Single) as of the first day
of classes for that semester. After the first day of classes, if occupancy of a room
changes, rental rates will be adjusted accordingly at the time of the official census
or documentation of the occupancy change.
- C5 - Board rates are determined by Cobleskill Auxiliary Services. These amounts will
appear on the student's statement of charges.
- C6 - A fee of $25 is assessed from each resident for educational and social programs.
The fee is incorporated in your semesterly statement of charges.
- C7 - The loss of the residence hall room key(s) will necessitate the replacement of
the key(s) and lock core at a charge of up to $71.50. Students who, through loss of
keys or some other reason, are locked out of their rooms can request assistance in
gaining re-entry according to the Residence Hall Lockout Policy. Students may not
share their keys for use by another person.
- C8 - Room rental charges for dates other than those listed in Section A10 will be
determined and communicated each academic year. Housing during breaks is provided
on a space-available basis only.
Section D - Occupancy
- D1 - Check in time will be published prior to each semester.
- D2 - NEW STUDENTS who cannot arrive by that date and/or hour must notify the Residential
Life Office of the anticipated date and time of arrival. ANY STUDENT who has not claimed
their room assignment by the first day of classes of each semester, and has not notified
the Residence Hall Director or the Residential Life Office, will be considered a "NO
SHOW" and that room space will be reassigned.
- D3 - For energy conservation and security reasons, the residence halls are closed
during breaks and vacations. Actual dates will be published each fall. During these
periods, no students are permitted to remain in residence unless granted special permission
by the Residential Life Office. Specific times and procedures that MUST be followed
will be posted in advance. Interim accommodations are the responsibility of individual
- D4 - The residence halls close for the summer months at 5:00 p.m. on Commencement
Day. Students participating in Commencement may retain their rooms until 5:00 p.m.
on Commencement Day. All other students are required to check out and vacate their
residence halls within 24 hours of their last academic experience.
- D5 - Termination of occupancy REQUIRES the student to: remove all personal belongings
from the room; have the room condition inspected by the Resident Assistant OR the
Residence Hall Director using the previously-completed room condition form; and return
all keys. Failure to return all keys at termination of occupancy will result in charges
for lock changes and new keys. It is expected that all rooms will be left in a reasonable
state of cleanliness, which includes sweeping out the room and picking up all loose
articles. The College reserves the right to charge a cleaning fee for those rooms
left in unacceptable condition.
- D6 - Any personal belongings left behind by a student following termination of occupancy
may be disposed of by the College at its discretion without any responsibility to
account for such property.
- D7 - Students not continuing their residency in the spring must properly check out
of assigned housing by removing all personal property, submitting room key and leaving
the room in the condition it was found at check in by the designated check out date
prior to the start of the spring semester as determined by the College (usually 10
days before the start date of classes in the spring). Those failing to follow this
process are subject to property being discarded and room lock being recored (both
actions will be the financial responsibility of the former resident) and/or the former
resident may be assessed a weekly room rental fee until such time as the proper check
out steps have been completed, as the room may not be rented to another individual
until proper check out has been completed.
Section E - Refund Policies
- E1 - For those students withdrawing or taking a leave of absence from the college,
refund of the $100 deposit will be made if a written request to the Director of Residential
Life is received by July 1 prior to your fall semester arrival or by November 1 prior
to your spring semester arrival or within 30 days of the date of your acceptance,
whichever is later.
- E2 - Students academically ineligible to return will receive an automatic refund of
monies due to them.
- E3 - Student removed from residence halls for disciplinary reasons will not receive
a refund of room rental paid for occupancy in that semester.
- E4 - Room refunds AFTER OCCUPANCY are based on the date occupancy is acceptably terminated
(see D5) PROVIDED THE TERMS AND CONDITIONS OF RESIDENCE HALL OCCUPANCY AGREEMENT HAS
BEEN PERMISSIBLY TERMINATED (see A 2,3,4).
- E5 - After a student has selected or has been assigned a room, but prior to occupying
that room, approved written requests for release from the AGREEMENT will result in
forfeiture of the housing deposit, but other monies paid for housing will be returned.
Exceptions are noted in Section A3.
- E6 - Board refund policy is established by Cobleskill Auxiliary Services. The ID/DINING
CARD MUST BE SURRENDERED to Cobleskill Auxiliary Services Office or to a Residence
Hall Director or to the CobyCard Office before refunds, if any, are processed. See
the meal plan contract for terms and conditions/refund policy.
Section F - Damages
- F1 - All resident students may be assessed, as authorized by the State University
of New York, a residence hall damage deposit. Damage account files will be maintained
on each student for each semester of residence.
- F2 - Students residing within a residence hall will be held accountable for any costs
of repairs or replacements to the physical structure, fixtures, equipment and furnishings
of areas/rooms in State-operated residence halls which are reasonably determined to
be caused by intentional, willful, malicious, negligent, or careless/unjustified damage
or destruction to said facilities. The charge will include material, labor and administrative
- F3 - When damages to common areas occur and it cannot be ascertained which student(s)
are responsible for damage, assessments will be made against all corridor residents,
or all hall residents, depending on the situation.
- F4 - All students will be assessed for damages as damages occur and at the end of
each semester. Bills will be issued as damages occur and/or at the end of each semester.
- F5 - The deposit, when assessed, will be applied to any damage assessments billed
at the end of occupancy for the academic year (whether during that academic year or
after check out). Supplemental billing will occur if needed. Remaining damage deposit
amounts will then be applied to any other outstanding college obligation. Once all
college obligations are satisfied, remaining damage deposit amounts will be sent to
the student at the permanent home address.
- F6 - Those students who have had the deposit waived due to admissions reasons will
be assessed full damage charges and billed at the end of each semester.
- F7 - Students are also responsible for the cleanliness of their rooms, common areas,
and the outdoor areas adjacent to the residence halls. Areas requiring additional
cleaning beyond the normal cleaning schedule will incur an assessment against appropriate
- F8 - The cost for administration of the assessment process, billing, and correspondence
may be made and listed as either “administration” or “wear and tear” on the damage
Section G - Standard Regulations
- G1 - Students must adhere to all College regulations as outlined in the Student Handbook, and other official publications, as well as this AGREEMENT.
- G2 - Mindful that the Student Conduct Codes promote healthy and respectful behavioral
choices, the following are expressly prohibited in and around College property:
- Illegal, disruptive, disorderly behavior;
- Possession and/or use of weapons or firearms of any kind, including, but not limited
to: bows, arrows, archery equipment, air guns, pellet guns, dart guns, paintball guns,
chuka sticks, ammunition, CO2 cartridges, laser pointers, fireworks, firecrackers,
explosives or dangerous chemicals of any kind;
- Pets, except small fish;
- Waterbeds, and any other items imposing unreasonable structural stress;
- Loud and disorderly conduct, as well as excessive noise, and loud stereos;
- Propping residence hall doors open; tampering with student room doors; opening locked
entrance/exit doors to permit entry into the residence hall;
- Tampering with or damaging safety devices or systems in anyway;
- The use of paint (including washable or temporary paint) and chalk products on walls
- Items kept/stored in hallway.
- G3 - Fish tanks are limited to 20 gallons or less and one per resident.
- G4 - THE COLLEGE MAINTAINS NO INSURANCE FOR PROPERTY LOSS OR DAMAGE FOR ANY CAUSE;
therefore, the student should carry personal property insurance, if desired. Student
rooms should be kept locked at all times to assure personal safety and to safeguard
- G5 - The College furnishes a bed, desk, chest, chair, and makes available suitable
study space. These furnishings are not to be removed from the room. Furnishings provided
in the public areas of the residence halls are to remain in these locations. A fee
for the removal, return, reassembling and/or replacement of furniture will be charged
as determined by the College.
- G6 - The student needs to furnish: study lamp (using Energy Star rated bulbs, please),
rugs, pillow, blanket, bedspread, and other bed linen. Please use fire retardant items.
All items of furniture which students request to bring into the residence hall must
comply with safety standards as determined by the Director of Residential Life. Unapproved
items will be prohibited.
- G7 - In consideration of both safety and energy conservation the student must limit
electrical items brought to campus. The Director of Residential Life will employ a
reasonable standard when limiting the amount of electrical draw from student items
permitted in a residence hall. Allowable items must operate properly. PROHIBITED ITEMS
INCLUDE: ALL COOKING DEVICES (such as toaster ovens, hot plates, hot oil popcorn poppers,
Foreman grills, hot pots and the like), SUN LAMPS, AIR CONDITIONERS, ELECTRIC BLANKETS,
AND MICROWAVE OVENS. The College reserves the right to inspect electrical appliances
for safety and energy considerations, and to ban certain appliances which do not conform
to College standards as determined by the Director of Residential Life. The College
does allow students to have (1 per room) UL-approved 2' x 2' x 2' refrigerators or
those of comparable size UL rated at 1.75 amps or less. These refrigerators must be
inspected by College personnel and approved before placing them in rooms.
- G8 - Each student is responsible for maintaining the room in a clean and orderly condition.
Permissible decorations vary in each hall; information will be provided upon check
in or prior to special occasions. Charges will be assessed for any special cleaning
necessitated by improper care. No flammable material may be hung from ceiling; wall
posters or other flammable materials must be limited to no more than 10% of aggregate
area of walls and ceilings.
- G9 - Storage space in each hall is limited. Unreasonably large, excess items (e.g.:
bicycles) cannot be stored in the rooms. Fire codes prohibit storage of any items
in the hallways. No motorized vehicles are to be parked or stored in the residence
halls, except motorized wheelchairs as authorized by the Director of Residential Life.
- G10 - Fire, safety, and health codes prohibit cooking in residence hall rooms. Limited
facilities are available in most recreation lounges for preparation of light snacks.
The facilities are for the exclusive use of that hall’s occupants only, except as
authorized by residence hall professional staff.
- G11 - Precautions must be taken against fire:
- Smoking, use of tobacco products, e-cigarettes and other smokeless tobacco products
is prohibited in all campus buildings and in College-owned vehicles;
- Tobacco use is permitted only in designated outdoor areas and campus parking lots,
all of which are at least 25 feet from campus buildings;
- Smoking devices of any kind are prohibited in the residence halls; eCig and similar
devices are permitted to be in one’s possession but not used indoors;
- A student found tampering with fire safety equipment of any kind, (including smoke
alarm, fire alarm, emergency lighting, sensor equipment, and exit signs, for example)
and/or pulling false alarms is subject to immediate suspension from the College and
- ALARMS/DRILLS REQUIRE EVERYONE TO VACATE THE BUILDING;
- Trash removal procedures are posted in each area; adherence to these procedures and
to recycling requirements is mandatory;
- The possession of candles or incense is strictly prohibited;
- The possession and/or use of halogen lamps, extension cords, bar/neon signs or gas/electric
heaters is prohibited.
- G12 - Students are not permitted on residence hall roofs or window ledges. Window
screens are not to be removed at any time and nothing is to be thrown from windows.
Any trash found around residence halls must be removed by the residents. Students
found responsible for throwing trash out of residence hall windows will be subject
to immediate residence hall relocation or residence hall dismissal.
- G13 - Solicitation/sales by residents or others is prohibited on campus, unless approved
by the Vice President for Student Development.
- G14 - All visitors and guests on campus at any time must conform to all College and
Residential Life regulations. Those who do not will be required to leave the campus.
In the event of a law violation or non-compliance with a request to leave, they shall
be considered a trespasser and appropriate law enforcement authorities will be notified.
Visitation and guest privileges begin the evening of the first day of classes.
- A residence hall guest is any person who intends to sleep in a residence hall and
is not a resident of the room where they wish to stay. Permission to host guest(s)
must be secured from each resident of the room (or suite or townhome) and the RD (or
designee) before the guest may stay. All guests must be 17 years of age or older and
register (sign in) with hall staff. GUESTS ARE PERMITTED as follows: 1 - In Davis,
Parsons, Fake and Ten Eyck halls, up to two consecutive nights in a seven-night period
(Sunday through Saturday). 2 - In Dix, Draper, Pearson, Vroman, and Wieting halls,
up to three consecutive nights in a seven-night period (Sunday through Saturday).
3 - In Alumni Commons, unrestricted overnights (up to seven nights).
- A visitor is any person who is not a resident of the room being visited. Visitors
who are NOT SUNY Cobleskill residential students must be at least 17 years of age
and must vacate by midnight. Visitors who are SUNY Cobleskill students must vacate
by 3:00 a.m.
- Residence Hall Directors have full authority to limit guests or visitors in a room,
reject guests or visitors, or evict guests or visitors if, in their judgment, the
health or safety of a person is being jeopardized and/or reasonable standards of behavior
are being violated.
- Visitors (to all halls except Alumni Commons) must sign in at the hall office beginning
at 9 p.m. Those visiting before 9:00 p.m. must report to the office and sign in at
- Residents are responsible for complying with these procedures and for the actions
of their visitors/guests. Residents are to accompany their visitors/guests at all
times on campus. The maximum number of occupants and visitors/guests in any one room
is limited to four (or two, in Alumni Commons bedrooms).
- At no time is it acceptable that a student is deprived of sleep, privacy, or study
accommodations due to the presence of a visitor or guest. If a student has a problem
with a visitor or guest, the student is encouraged to inform the Residence Hall Director
at once. Visitors and guests must comply with posted bathroom use guidelines.
- All non-SUNY Cobleskill students or other visitors must vacate all residence halls
by midnight unless they are approved, registered guests according to this section.
All SUNY Cobleskill students may visit until 3:00 a.m. provided that all roommates
where visitation occurs have granted permission. Visitors may not sleep in residence
hall rooms to which they have not been assigned except when they are approved, registered
guests according to this section.
- Permission for roommates to host visitors and/or guests is granted by roommates early
in the semester, but may be revoked or modified at any time by notifying the Residence
- Overnight guests are not permitted on opening weekend.
- G15 - Students are expected to keep the residence halls clean and orderly at all times.
Students who fail to comply are subject to relocation or termination of residential
- G16 - Furniture that students purchase or bring from home into the residence halls
must conform to reasonable standards related to safety. Items compromising student
safety (including, but not limited to, unapproved sofas, futons, upholstered cushion
furniture, and so on) will not be permitted in residence halls. Students may not construct
items (for example, lofts or shelves) for use in residence hall room.
- G17 - Bathrooms are single gender. When members of the opposite gender are visitors
or are guests, they must use the bathroom designated for their gender.
- G18 - Residents are responsible for the conduct of their visitors and guests.
- G19 - Guidelines for acceptable residence hall check out are distributed prior to
the end of each semester and by request from Residence Hall Directors and the Residential
Life Office. Student must comply with these guidelines.
- G20 - Note that trash/recycling rooms may not be open during the end-of-year move-out
period, when all trash must be removed from the building and placed in the designated
- G21 - Recording of images or audio in a place where a person would have a reasonable
expectation of privacy is prohibited.
- G22 - Approved knives or tools used for academic purposes are to be kept secure at
all times. Pocket knives or similar instruments are likewise to be kept secure at
all times. Those knives or weapons prohibited by law are prohibited.
- G23 - Items may not be stored in or displayed in windows or visible through windows
- G24 - Alcohol Policy - The following guidelines for the responsible consumption of
alcohol apply to students of SUNY Cobleskill:
- Alcoholic beverages are not permitted in non-residential buildings including areas
such as grounds, athletic fields, or facilities of the College or of the Cobleskill
Auxiliary Services except by special authorization (approval) by the College President
- Alcohol may be possessed and responsibly consumed by students or guests over 21 years
of age who reside in the residence halls.
- A student may not provide a minor with any form of alcohol, nor may they knowingly
provide access to alcohol for an individual under the age of 21.
- Students less than 21 years of age may not use, possess, distribute, sell or be knowingly
in the presence of alcohol beverage or paraphernalia (empty or full alcohol containers,
funnels, boxes, etc.) on the College campus expect as expressly permitted by law or
University policy. The only exception is
that underage students who reside in the residence halls with students of legal drinking
age may be in the presence of alcohol in their assigned student residence hall room,
provided these underage roommates do not distribute, sell, possess or consume alcohol.
No alcoholic beverages shall be permitted in rooms of students where all residents
are under the age of 21, even if a student 21 years of age or older is present.
- Students present in a residential room not assigned to them where any alcohol is being
consumed by under 21-year-olds are in violation of the alcohol policy.
- Sealed containers of alcohol may be transported through residential hallways and stairwells,
by those 21 and older, but may not be consumed in public areas of the residence hall.
- Games of chance, drinking games, contests, funnels and other activities that induce,
encourage, or result in the rapid consumption of alcohol are prohibited (e.g. beer
pong, flip cup, etc.).
- Empty or full kegs, beer balls, or any other large container of alcoholic beverage
designed for consumption by a group of people are prohibited on campus operated property.
- Conduct related to the use of alcohol where the individual becomes a disruption to
the community is prohibited.
Section H - Quiet Hours
- H1 - Campus-wide QUIET HOURS are: 8:00 p.m. to 8:00 a.m. on Sunday, Monday, Tuesday,
Wednesday, Thursday, and from 11:00 p.m. to 8:00 a.m. on Friday and Saturday. During
quiet hours, no noise should be heard beyond a student’s closed room window or door.
- H2 - At Final Examination times, 24-Hour Quiet Hours begin at least one week prior
to Finals and extend through the entire period of Final Examinations.
- H3 - CONSIDERATION HOURS: At all times noise is to be kept to a level which will not
disturb other residents or other community members. This means that at no time will
music (including stereos) or other noise-producing activity be loud enough to be heard
outside the student's room or building.
Section I - Parking
- I1 - Parking is by permit only. Residents must follow parking instructions as determined
by campus policy/University Police. Guests and visitors are required to park in designated
campus guest parking spaces. Vehicles parked illegally or without the appropriate
permit are subject to being ticketed and towed at the owner’s expense.
Section J - Unconditional Rights of the College
- J1 - The College may repossess or reassign rooms for: violations of herein-stated
regulations; health, safety, or social reasons; violations of the STUDENT CONDUCT
CODES; or any reason deemed sufficient by the Vice President for Student Development/Assistant
Vice President for Student Development in consultation with the College President.
- J2 - Every effort will be made to avoid unnecessary intrusions on a student's privacy;
however, the College reserves the right to enter student rooms to make periodic announced
room inspections as well as to enter student rooms when there is reasonable belief
that an occupant in the room may be physically harmed or endangered or that unsafe
conditions may exist. The College also reserves the right to have an authorized agent
of the College, with approval of the Vice President for Student Development or their
designee and with authorization of the College President, inspect student rooms at
any time for reasons of health and safety when there is reasonable belief that College
property is being damaged, that College policy is being violated, or that maintenance
and/or repair may be or is necessary.
- J3 - Periodic inspections of all areas of the residence hall (including student bedrooms)
will be conducted by campus staff and the NYS OFPC (Office of Fire Prevention and
Control) including but not limited to fire alarms and fire drills. Prior notice of
inspection dates will be shared with students when known to the campus.
- J4 - Violations of safety regulations noted through this inspection process which
are determined to be within the control of the resident students will be the responsibility
of the resident students to correct and/or to bear the cost of the fine issued.
- J5 - During vacation periods, Residential Life Staff will inspect rooms to ensure
College safety and health standards are maintained and students have vacated the residence
- J6 - The College may terminate this AGREEMENT at any time for reasons of safety or
health in order to ensure appropriate conduct of the residence program.
- J7 - SUNY Cobleskill residence halls house full-time students only. Exceptional hardship
situations will be reviewed on a case-by-case basis involving major Faculty, the Academic
Department Chair, and appropriate Student Development/Residential Life professionals.
Section K - This Agreement
- K1 - To maintain a responsible environment, the College establishes, maintains, and
enforces regulations such as this AGREEMENT.
- K2 - Campus policies may be altered from time to time to respond to changing needs
or to respond to statutory changes of New York State or the SUNY Board of Trustees,
for example. Periodically, these policies will be reviewed.
- K3 - Please Note: Any part of this AGREEMENT is subject to change at the discretion
of the College. Such necessary changes will be for stated cause and advanced notice
will be given.
Section L - Special Regulations pertaining to COVID-19
These are very difficult times, and, as such, the traditional residence life experience
will be different from what you are accustomed to due to the concerns around COVID-19.
Our goal is to provide the best services possible to our residents but recognize that
health and safety do require some sacrifice of privileges.
Due to serious hazards that COVID-19 presents, all students are expected to follow
these regulations while living in campus housing. Our goal is to work as a community
to help support one another and enforce these standards so that can we can maximize
the health and well-being of every person at the Campus. Should students not strictly
follow these directives, their housing contract may be subject to immediate termination.
- L1 - All students must limit interactions with others and follow the Campus Social Distancing Policy, students must remain 6 feet away from others (even in shared spaces).
- L2 - Currently, residential students are not required to wear masks at this time. This is something that can flucuate depending on what is occuring in the environment
related to COVID-19. If masking does go back into place, as per CDC guidelines, all
students must wear an appropriate face covering while in any public space and unable
to maintain, or when not maintaining, social distance of less than six feet.
- L3 - Visitation privileges will be available starting on the first day of classes
. This means that residential students will be permitted to visit other residence
halls during the hours of 7:00 a.m. until 9:00 p.m. Guest privileges will be available
starting on the first day of classes. This means that residential students may host
other indivduals for an overnight stay. All guests must be registered with the Residential
Life Office. Please carefully review the Visitor/Guest policy section (G-14)of this
document for details.
- L4 - At this time, residential students are not required provide vaccination status
for their proposed guest.
- L5 - If there is a College or State directive to remain in your room for an extended
period of time, you must comply.
- L6 - Students are only permitted to utilize their designated bathroom areas. Typically,
this would be the bathroom(s) located on that particular wing/floor.
- L7 - Students must abide by all foot traffic rules on Campus, including following
one-way designated zones (such as stairwells).
- L8 - Elevators are not open to general public use. Only students who have been approved
for an accommodation are permitted to utilize the elevator.
- L9 - All students must abide by standards that are set for use of shared spaces, such
as the laundry room, kitchen, or other areas.
- L10 - All students must follow the codes of conduct and new procedures set forth by
Cobleskill Auxiliary Services for dining operations, found in the student handbook.
- L11 - Students must comply with all procedures and mandates that are issued by the
College pertaining to COVID-19. This includes revised move-in or move-out procedures,
adjustments to the Terms and Conditions of Residence Hall Occupancy, such as visitor/guest
policies, or other operations that might be impacted by COVID-19. Any modifications
to policy and/or procedure will be sent via electronic mail notice to the student
- L12 - Recommendations for maintaining positive health and safety:
- It is strongly recommended that students remain on campus and only leave their space
out of necessity, such as grocery shopping or to go for a walk on campus.
- Students should clean up after any use of services or space and use a shower caddy
to transport toiletries.
- Students should vigorously wash hands often with soap and water for at least 20 seconds.
- Students should avoid touching their eyes, nose, or mouth with unwashed hands.
- Students should clean and disinfect frequently touched surfaces daily such as tables,
gaming consoles, doorknobs, light switches, countertops, handles, desks, phones, keyboards,
toilets, faucets, and sinks.
- Students should wash dishes immediately following any meal or use.
- Students should cover their mouth and nose with a tissue or elbow when you cough or
- Avoid close contact with people who are sick.
- Stay in your room if you are sick and avoid contact with others.
- L13 - For access to updates, communications, important polices, and all other matters
related to COVID-19, please navigate to the In-Person in Spring 2022 page.